Enterprise Print & Document Services
Centralise and manage all your corporate print and document service requests from one powerful, secure platform.
Automate job submissions, track costs against departments, and manage the entire print queue for all your locations.
Enterprise features. Seamless integration.
Easy Job Submission Portal
A simple, self-service portal for employees to submit print requests and upload documents from any device.
Live Print Queue Dashboard
A real-time dashboard for the print team to manage the entire queue, prioritise jobs, and track status.
Real-Time Job Alerts
Receive automated notifications when your print job is submitted, in progress, and ready for collection.
Track Departmental Costs
Assign every print job to a specific department or cost code for detailed usage analytics and billing.
Manage Print Approvals
Set up approval workflows. Admins can manage, review, and approve all incoming jobs from one dashboard.
Handle Confidential Prints
Secure your sensitive documents with role-based permissions and secure print release options.
Enterprise-Grade Security
Secure your data with role-based access control and granular permissions.
ISO 9001 & 27001 Certified
Audited for the highest global standards of quality and information security.
For Managed Deployments
- Manage high-quality and large-format printing with centralised queue visibility
- Operator QA for brand and colour consistency across all materials
- Handle complex finishing requests including binding, staples, and folding
- Route jobs to specialised teams or print vendors based on requirements
For Facility and Security Managers
- Manage print operator queues centrally across multiple locations
- Control user access and cost codes with granular permissions
- Monitor device status and supply levels in real-time
- Reduce overall print waste and cost with detailed analytics
For All Your Printing Needs
- Secure document handling with role-based access and audit trails
- Detailed cost tracking by department, client, or project code
- Handle complex, high-stakes event materials with confidence
- Full audit trails for all jobs ensuring compliance and accountability
Centralised Job Submission
A single web portal for all print and scan requests
Empower employees to submit print jobs from any device, anywhere. Upload files securely, specify finishing options, and assign costs — all through one intuitive portal.
- Web and app portal for all print and scan requests
- Upload files securely with drag-and-drop functionality
- Specify finishing options including binding, staples, and folding
- Select chargeback codes for departments or clients
Print Queue & Operator Dashboard
A central dashboard for print operators
View all incoming jobs in real-time, assign tasks to specific operators or devices, and track status from pending to complete.
- Real-time view of all incoming jobs across locations
- Assign jobs to specific operators or devices
- Track job status from Pending to Printing to Complete
- Manage large-format and small-format printers centrally
Cost Tracking & Reporting
Gain full visibility into print spend
Assign costs to departments or clients, analyse usage patterns, and export detailed reports for billing.
- Assign costs to departments, clients, or projects
- Detailed reports on paper, toner, and click usage
- Analyse peak usage times and identify top users
- Export data for billing and accounting systems
Automated User Notifications
Keep everyone informed automatically
Automatic email alerts ensure users know exactly when their jobs are submitted, processed, and ready for collection.
- Automatic email confirmation on job submission
- Notify users when jobs are ready for pickup
- Alerts for operators on low supplies or device issues
- Secure print release notifications for confidential documents
Built for Enterprise Scale
Reduce Waste & Costs
Track all printing to identify and reduce unnecessary waste. Enforce rules like duplex printing to optimise resource usage.
Scalable Architecture
Our cloud infrastructure scales automatically with your growth, handling everything from single sites to global operations.
Secure Print Release
Users authenticate on the portal via SSO and can assign team members, ensuring document confidentiality and reducing uncollected prints.
Outsourced Print Integration
Seamlessly route specific jobs to external print vendors when in-house capacity is exceeded or for special jobs requiring external expertise.
User & Cost-Centre Sync
Sync with Active Directory for user authentication and HR systems for department chargeback codes, eliminating manual data entry.
Integration & API Support
OSBase seamlessly integrates with your existing systems through comprehensive API support and pre-built connectors.
Multi-Location Management
Manage print queues, devices, and operators across multiple locations from a single, centralised dashboard.
Comprehensive Audit Trails
Complete visibility into every print job with detailed audit trails for compliance, security, and cost allocation purposes.
Trusted by Global Organisations
ISO 27001
Information Security Certified
ISO 9001
Quality Management Certified
GDPR Compliant
EU Data Protection
Frequently Asked Questions
Get answers to common questions about OS Base - Print Management and how it can transform your print operations.
OS Base - Print Management supports all major printer manufacturers and models, including HP, Canon, Xerox, Ricoh, and more. It works with both standard office printers and large-format devices, connecting through standard print protocols and network configurations.
Users submit print jobs through the portal, which are held in a secure queue until released. Authentication via SSO ensures only authorised personnel can release documents, protecting confidential materials and reducing waste from uncollected prints.
Yes, every print job can be assigned to specific departments, cost centres, or client codes. The system generates detailed reports showing usage by department, including paper consumption, toner usage, and click counts for accurate chargeback and budget management.
Absolutely. Employees can submit print jobs from any device — desktop, laptop, tablet, or mobile — through our web portal or mobile app. Jobs are queued centrally and can be released at any authorised device across your estate.
Administrators can establish rules to enforce duplex printing, restrict colour printing, set page limits, or require approval for large jobs. Policies can be applied globally or tailored to specific departments, helping reduce waste and control costs.
Yes, the system integrates with your existing print infrastructure through standard protocols. There's no need to replace equipment — simply connect your current devices and begin managing them centrally through the platform.
The platform includes role-based access control, secure print release, SSO integration, encrypted data transmission, and comprehensive audit trails. We're ISO 27001 certified and maintain the highest standards for information security.
Yes, remote workers can submit print jobs through the web portal. Jobs are queued and can be collected when they next visit the office, or routed to approved remote locations. This supports flexible working whilst maintaining security and control.
See Print Management in action
We'll show you how OSBase cuts print costs and gives you full visibility — and how we engineered it.